Billing & Cash Application Specialist

Boston North Shore, USA

To support our mission to educate, entertain and enrich the lives of our readers, putting books in their hands, wherever, however and whenever they choose, we need exceptional people!

The Quarto Group is looking for a Billing & Cash Application Specalist to join our Beverly team! This position is Responsible for processing all contract filings, billings and collection of QDB co-edition contractual agreements.

The key responsibilities for this role include but are not limited to:


  • Reviews Dear All e-mails announcing a new co-edition contract that needs processing.
  • Reviews contracts with Quarto Sales Team to verify accurate details.
  • Creates invoices in accordance with the invoicing schedule set up in the co-edition contract.
  • Sends invoices in a timely basis to overseas customers.
  • Collects contractual payments in accordance with the terms set forth in the co-edition contract by e-mails or calls when necessary.
  • Notifies overseas co-edition salesperson of any outstanding payments that need to be collected before the print run can be processed.
  • Works with Sales on new Co-Edition customers to provide information pertaining to their credit along with references – which is then forwarded to the Credit Manager for their review and full credit check. Once approved by the Credit Manager – must maintain customer co-edition contractual files.
  • Creates rights and royalty letters requesting information of printing counts to align with contractual agreements. Also ensures that royalty payments are made in accordance with these counts.

Co-Edition Reporting:

  • Notifies production and co-edition sales teams of customers that are behind in payment of their contractual agreement.
  • Processes a contractual payment spreadsheet to help control invoicing and final contractual agreements to ensure monthly sales figures are met.
  • Controls the installment general ledger reconciliation, balances and creates needed journal entries.
  • Collects payments from customers in a timely manner.
  • Working with Credit Manager closely on updating weekly collection spreadsheets detailing customer correspondences, payments ETC.

Cash Report-backup:

  • Runs all online bank statements daily and records in cash report.
  • Records all information into cash report given by Accounts Payable Representatives.
  • Records payroll distributions given by HR Department.
  • Verifies that all Cash input and calculations are correct and sends out to all specified personnel.
  • Ensures that month end balances are brought over to the new month cash report correctly.
  • Verifies at month end that the cash report balances to the Bank Account General Ledger tie.
  • Must ensure that all payments are applied to the correct customer and notify customer immediately upon any items that do not match.
  • Processes daily invoices into customer's websites and portals.
  • Creates Credit & Debit Memos, assists Credit Manager with gathering details for account reconciliations.

Other responsibilities:

  • Manages Amazon Account.
  • Manages additional customer accounts as determined by Credit Manager.
  • Assist Controller and Credit Manager with annual audit requests.
  • Other duties / projects as needed.

Do you have the following skills and qualifications?

Minimum Skills, Knowledge & Abilities:

  • Working knowledge of accounts receivable and input of that function in the accounting system.
  • Ability to understand the general ledger accounts numbers/asset/liability/expense/income.
  • Ability to read and understand contractual agreements.
  • Strong analytical and Excel skills.
  • Great Plains Experience.

Education and Experience:


  • Three to Five years of Accounts Receivable / Billing experience.
  • Two-year technical school degree in Accounting or equivalent accounting background.

To apply please submit cover letter and resume by email to

We offer a wide range of competitive benefits! Please visit our website at:

QuartoUS is an equal opportunity employer; M/F/D/V are encouraged to apply

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